New Employee Email Distribution Lists

The Employees distribution list is now  retired in favor of two new employee distribution lists: EmployeesABFS – Admin/B&G/Fac/Staff  and EmployeesAll – Comprehensive Employee List. While somewhat self explanatory the EmployeesABFS list will go to all Faculty, Staff, Building and Grounds Staff, Flik, and Administrators.  The EmployeesAll list will go to all employees in our employment database. These lists must always be used in the “To:” field and never in cc: or bcc:

You will be able to find these lists in the Global Address by typing a full or partial “employees” in the “To:” field on an email and clicking on the Check Name button.

Then the two options will pop up:

and select the one you want.

This change includes some feature enhancements as well:

  • no ability for reply all
  • email will go to employees with any email address in the employment database not just to those who have a Hackley email address
  • lists automatically updates as soon as updates are made to Hackley’s official employment database
  • emails sent to this list will appear in the “Messages” section of HOL

Please also remember that these distribution lists are for official school business only. Hillswap still remains as a distribution list for all other community communications.

Google Phishing Quiz

If you would like to improve your ability to identify scam emails, please try the Google Phishing Quiz!

You simply enter your name and a fake email:

Click on Get Started and follow all the prompts. The quiz takes you through a careful explanation of each entry. Please take/retake the quiz as many times as needed to get the perfect score. If you send Jed a screenshot of a perfect score with your name:

Jed will present with an official Hackley I.T. anti-phishing button that you can wear on your lanyard!

Hillswap

The Hillswap is Hackley’s very own internal email listserv for postings employees wish to share among each other. Our goal is to help those who want to receive the various “I have a TV up for grabs” notices the ability to receive them, while also giving them the opportunity to “opt out.”

Please use the Hillswap for all group distribution messages for personal sales, giveaways, parties, shows, events, or other items you feel may be of interest to your colleagues but are not directly tied to Hackley and our professional responsibilities.

To use the Hillswap: Simply type “hillswap” into the “To: “ field in Hackley email. This will direct your message to an employee list that includes people who have not “opted out.” Then, input your message and click “send.”

If you would like to “unsubscribe” , please let Jed know through email.

Multifunction Printer (Copier) Updates

The Sharp copiers/printers were upgraded in December. Employees are currently connecting to these new copiers/printers with the names of the older models that were replaced.  We ask at this time that you connect to the new copiers/printers on your computer and verify that you can print, once printing is verified you should remove the old name.  Below you will see a list of old copiers/printers and the replacements that you should now connect to.  The old names will eventually be decommissioned and will no longer work.

New Old
SMX-5071-ALUMNI SMX-4141N-ALUMNI
SMX-5071-LIB SMX-4141N-LIB
SMX-B350W-CC SMX-B201D-CC
SMX-B350W-LSOFFICE SMX-B201D-LSOFFICE
SMX-B350W-NURSE SMX-B201D-NURSE
SMX-B350W-PURCH SMX-B201D-PURCH
SMX-M6071-ASSTH SMX-M365N-ASSTH
SMX-M6071-ATH SMX-M365N-ATH
SMX-M6071-BO SMX-M365N-BO
SMX-M6071-PAC SMX-M365N-PAC
SMX-M6071-USOFFICE SMX-M465N-USOFFICE
SMX-M6071-ADM SMX-M565N-ADM
SMX-M7570-USFAC SMX-M754N-USFAC
SMX-M7570-GR SMX-M754N-GR
SMX-M7570-LSFAC SMX-M754N-LSFAC
SMX-M7570–MSFAC SMX-M754N-MSFAC
SMX-M7570-MSOFFICE SMX-M754N-MSOFFICE

Three Steps to Ensure Your Students Can Connect to Zoom

In order to assist student in gaining quick access to you Zoom sessions this week, please make sure you have the following in place:

  1. Set your Personal Meeting Room Zoom link  to a “one-click” link. This helps prevent disconnects during the sign-on process caused by having to enter a password. You should not be providing passwords to your sessions, simply the “one-click” link. At zoom.us under Settings, make sure you have “Embed passcode in invite link for one-click join” turned on.
  2. Make sure your Waiting Room is turned on in your Personal Meeting Room. This is a separate setting with in your Personal Meeting Room settings. Under Meetings, Select Personal Room, scroll to the bottom, select Edit and check off the box next to Waiting Room.
  3. Make sure you have your Personal Meeting “one-click” link posted at the top of each of your class pages in HOL Classroom(Schoology). Refer to HOL Classroom – PD: Tools for Online Teaching and Learning.  After logging in, navigate to Courses -> PD: Tools for Online Teaching and Learning. If you update the shared Google Doc with your one-click link, Jed will add it to your HOL (Veracross) Schedule.

 

 

 

Take Control

What We As Individuals Can DoIf we all make choices that reflect the technology we want to see in the world, we can regain control and together change the way technology is built. Grab a friend or family member today and join the movement by starting with your own devices. Don’t just default―reboot and rewire your experience with your technology with these actions:

Continue reading on the Center for Humane Technology site: Take Control

Employee Access to SchoolPass

SchoolPass is a software platform that we are implementing is stages but will eventually assist us with student dismissal, visitor management, and emergency management. Currently we are using it to gather student dismissal information from parents and have them fill out thier student’s daily wellness questionnaires.

Employees  can also complete their daily wellness questions by logging on using your Google credentials at https://hackleyschool.school-pass.net/ and click on the “Update Wellness” green button on their home page.

SchoolPass also has a Staff App for Android and for the iPhone While these apps can be useful, in order to release them in time for the start of school, SchoolPass published them with some shortcomings:

  • Your Google credentials will not work on either app (Oct. 2020 update the apps now do work with your Google credentials)
  • Employees who also have children attending the school must make sure that their passwords match exactly on their parent and staff accounts
  • The current Android app does not support wellness questions

In order to set a SchoolPass password to work with the apps, log into the Hackley SchoolPass website with your Hackley Google credentials and set your security question on your SchoolPass Profile.

Once your security question is established you can use the “Forgot Your Password?” link on the SchoolPass login page or on the Update Password page off your Profile page to create your password for SchoolPass. You can create it as the same password that you use on your other Hackley accounts, but it will not update automatically if you make a change to your Hackley password.

Understandably, this may be one too many hoops for you to go through to get the app working. You may simply wish to only use the SchoolPass website and set a shortcut on your phone’s home screen to the website. Alternatively, you are also welcome to set up a meeting with Jed to assist you with the password reset. This last option is highly recommended for employees who will also be filling out the wellness questionnaire for their child on SchoolPass.

Science Department USB Camera Tripod “Hack”

On some of the “camera in the classroom” USB webcams, the nut that attaches the camera to a tripod is slightly too far recessed preventing the bolt on a tripod to thread into it. Thanks to the innovation of the science department, we have a temporary solution to the problem:

Some teachers prefer this mounting solution as it allows for a quick release of the camera from the tripod. However, replacement cameras are on order for those who wish one that connects directly to the tripod.

Chromebook Reset

You may be able to resolve the issues with the Chromebook by updating the Chromebook’s Operating System. If that does not resolve the issue then you should reset the Chromebook by following the steps below.

  1. Press and hold Esc + Refresh + Power to reset the Chromebook.
  2. In the Chromebook recovery window press Ctrl + Alt + D
  3. Press Enter
  4. Press Enter Again
  5. The computer will restart.
  6. Click “Let’s Go” to set up the Chromebook and connect to your home wireless network.
  7. The Chromebook will enroll in Hackley’s Chromebook management and give you the option to sign back in.

“You Haven’t Got Mail”

After a password change are you having difficulty getting mail on your iPhone or iPad?

You restore your account by deleting and re-adding it. Just follow these steps:

Removing and Recreating your Office 365 Email from an iPhone or iPad

Removing

  1. Go to your iPhone or iPad’s Settings > scroll down and tap Accounts & Passwords.
  2. Select Exchange.
  3. Select Delete Account.
  4. Tap Delete from My iPhone/IPad

Recreating

  1. Go to your iPhone or iPad’s Settings > scroll down and tap Accounts & Passwords > Add Account.
  2. Select Exchange.
  3. Enter your Hackley email address and a description of your account. Tap Next.
  4. Tap Sign In.
  5. Enter the password associated with your email account. Tap Sign in or Next.
  6. Complete MFA process if it’s enabled on your account.
  7. Choose the services you want to sync with your iOS device and tap Save. You’re done!